Hurricane Preparedness for Business-A checklist

Are you prepared om the event of a hurricane?

Hurricane Preparedness Checklist

for Businesses

 

Facility Name: Location:
Prepared By: Date Prepared: Time:
Title and Contact Info:

Mitigation Activities

  • Review and update employee alert roster
  • Develop a roster of critical employees ensuring that they have emergency response in their job descriptions and brief them as to their role.
  • Develop list of contacts for access to buildings and equipment during emergency events
  • Identify vital records (protect, back-up electronically to server), obtain flash drives for critical response teams. Identify laptops that could be utilized by responding staff. Identify additional cell phones/WiFi for use by responders. Consider waterproof containers for mission critical equipment.
  • Establish list of contractors to help resume business
  • Develop storage area with supplies prepositioned:
    • Flash lights, safety vests, tripod lights, lanterns, chem sticks, etc…
    • Develop communication redundancy, emergency phone, cell phone, walky-talkies, and radios.
    • Fuel for generators-make sure they remain outside if portable
    • Bedding in case critical staff need to remain
    • Tarps
    • Mops, squeegees, shop vac, pumps, 5 gallon buckets, kitty litter, trash bags.
    • Sand bags
    • Weather radio
    • Materials to temporarily cover/ board broken windows
    • Food and water for critical employees
  • Empty and secure trash cans, dumpsters, recycling bins-bring in anything not bolted/cemented into the ground
  • Develop and coordinate evacuation plans
  • Inspect and repair leaky windows
  • Coordinate with local Police and Fire to integrate disaster response plans
  • Develop list of emergency contacts for Facilities and any off-site properties
    • Develop how they will operate in reduced/emergency power and if the power fails completely
    • Develop how they will operate if there is a loss of water (eg bag toilets and use kitty litter to absorb contents).
  • Identify how the company will communicate to employees, official company emergency information. Develop pre-scripted activation messages and test system regularly.
  • Identify evacuation shelters and procedures to include what must travel with the evacuees if possible to minimize business impact.
  • Locate a place with excellent communication, emergency lighting, extra outlets/phone lines and restrooms and develop plans for a temporary command center. Be sure all plans, documents, tools and supplies are located in or in close proximity.
  • Develop redundant off-site storage for computerized files and scan all paper files to that location.
  • Conduct monthly inspections of equipment and quarterly reviews of the plans.  Put them on the company calendar.
  • Prior to hurricane season, review and test plans to include a full-scale drill with all staff and local responders.

Preparation Activities

  • Identify Incident Command Team (and response specialty teams) and update rosters. Ensure all will be available and able to respond. Identify critical data needed and copy to flash drives.
  • Brief staff members on preparation activities and emergency notification procedures
  • Fuel all vehicles to top
  • Move fleet vehicles and POVs to lots away from buildings/trees/fences
  • Fill sandbags
  • Test flashlights
  • Test communications devices
  • Inventory all supplies listed in mitigation activities
  • Test generators, chain saws, support equipment
  • Pre-stage emergency bedding equipment (cots, mats)
  • Check that all windows are closed and boarded if need be.
  • Inspect all fire safety equipment
  • Fill all propane gas, fuel, oil, or other storage tanks
  • Fill available portable fuel, oil
  • Inspect roofing, air handles and gutters
  • Remove all signage not permanently attached
  • Check grounds for dead limbs, prop weakly rooted trees, clean up loose debris, and move all articles or equipment that can be picked up by the wind/water. If it is not bolted down, move it inside
  • Cover and unplug valuable electronic equipment
  • Assemble supplies for response teams (portable lights, generators, lumber and nails, tape for windows, roofing paper, sandbags, tarpaulins, chain saws, mops and shovels
  • Check all roof, floor and yard drains to ensure they are free of obstruction and in good working order.
  • Remind employees to fill fuel tanks in their Personally Owned Vehicles and Fleet vehicles in case fuel is not available immediately after the storm.
  • Purchase non-perishable foods that can be used in the event of a total power loss.
    • Limit purchases of perishable foods that require refrigeration/freezing until after the storm to minimize losses.
  • Fill bathtubs with water just before storm arrives-especially if using well water.
  • Fill all water bottles and water containers with drinking water just before storm arrives.
  • Update the server backup copies through the IT department (provider)
  • Cover valuable electronic equipment, unplug, disconnect.
  • Charge all cell phones, laptops until storm arrives.
  • Make coffee and keep in thermos devices for responders
  • Ground all vehicles, move employees to safety
  • Turn on weather radios.
  • Get accountability of all employees by location.
  • Early dismissal if possible during off-peak traffic time.

Recovery

  • Immediately assess for injuries –report immediately to Incident Commander
  • Identify immediate hazards such as downed electrical lines, leaking gas, fire, falling debris or other structural emergencies.
  • Assess damage and inform Incident Command as soon as possible
  • Begin salvage operations as soon as it is safe to do so (not during eye of storm) and at the direction of the Incident Command.
  • Incident Command to coordinate with Police, Fire and Engineering to see if they require assistance.
  • Cover up openings in the building shell with tarpaulins as soon as it safe to do so (be cautious of sudden high winds).
  • Clean up debris, remove water.
  • Use fans to expedite drying process
  • Inspect electrical and process systems and equipment for water damage prior to restarting them.
    • Keep items exposed to water and facilitate the drying process.
    • Do not restart electrical equipment that was wet without inspection by Operations Department

 

 

 

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